In accordance with The General Data Protection Regulation (GDPR) effective as of 25th May 2018, this privacy notice provides clear and transparent information to you (the customer) as to what personal data I collect from you for the duration of providing services, along with how we use that data and under what circumstances we disclose that data to third parties.

Section 1 – Your Information

I collect only the information which is necessary for me to provide you with the service. This includes your full name, your address, email address and contact telephone number.

When you visit the site and browse my website, we also automatically receive your computer's internet protocol (IP) address in order to provide us with the information that helps to learn about your browser and operating system.

Any and all personal data belonging to you which is in our possession is stored as securely as possible.

Section 2 - Consent

a. Under the General Data Protection Regulation (GDPR) and The Data Protection Act 2018 (DPA) you have a number of rights with regard to your personal data. You have the right to access, update or to delete the information we hold about you, the right of rectification, the right to object, the right to portability and the right to withdraw consent.

b. When you sign up for any of our email lists or newsletters, you are agreeing to be added to our mailing lists. You have the right to unsubscribe at any given time.

Section 3 – Disclosure

We may disclose your personal information if we are required by law to do so or if you violate our Terms of Service

Section 4 - Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on cookies and how to disable cookies, visit http://www.allaboutcookies.org.

Section 5 - Changes to the privacy policy

I reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it. If our store is acquired or merged with another company, your information may be transferred to the new owners so that we may continue to sell products to you

Section 6 - The recording of online sessions

At Serenity For Girls Academy, we understand the importance of safeguarding children and protecting their personal data while ensuring a safe and effective learning environment.

As part of our online learning model, we will be conducting live online sessions that are recorded for educational purposes. This policy outlines the steps we take to ensure compliance with data protection laws, safeguarding requirements, and respect for privacy.

Purpose of Recordings

We may record live online sessions for the following purposes:

• To allow parents, carers, and children who cannot attend the live session to watch or participate at a later time.
• To use recordings as a reflective tool for teaching and learning, enhancing our educational practices.
• For quality assurance and professional development purposes, where applicable.

Before recording any session, we assess the necessity of the recording and ensure it is adequate, relevant, and limited to the purpose for which it is made.

Consent

It is a requirement that we obtain explicit consent from:

• Parents and carers of children participating in the sessions.
• Children, where applicable, ensuring that they are informed and comfortable with being recorded.
• Staff and volunteers, as well as any contractors, must also provide written consent for any recording made during their involvement.

Prior to each live session, we will confirm whether participants are comfortable with being recorded. Participants may withdraw their consent at any time, even after the session has been recorded. If consent is withdrawn, we will ensure that the recording is securely disposed of in accordance with our procedures.

Recording and Storage

When recording a session, the following measures will be adhered to:

• Secure Storage: Recordings will be stored securely, accessible only to authorized individuals.
• Retention Period: Recordings will only be retained for as long as necessary to fulfill the purpose for which they were made. After this period, recordings will be securely deleted.
• Access Control: Only individuals with a legitimate need will have access to the recordings. This may include staff, senior management, or those involved in educational review processes. Unauthorised sharing or distribution of recordings is strictly prohibited.

Safeguarding Considerations

The safety and well-being of children are our top priority. We will ensure that:

• Participants understand that any recorded content may be used for the purposes stated above.
• The environment remains safe, supportive, and non-intrusive, allowing all participants to engage freely without concerns about privacy.
• We review and implement appropriate safeguards to prevent misuse of recorded content.

If a child or participant expresses discomfort with being recorded during a session, we will take immediate action to address their concerns. If necessary, we will discontinue recording or offer alternative arrangements for participation.

Recording by Parents, Carers, or Participants

We acknowledge that some parents, carers, or participants may wish to record sessions themselves. In these cases, we encourage open communication and request that a written agreement be made regarding:

• The intended use of the recording.
• The length of time the recording will be kept.
• The assurance that the recording will not be shared or distributed without proper consent.

We cannot control the storage or use of recordings made by external parties, but we ask that they respect the privacy and confidentiality of all participants.

Data Protection

The recordings of live online sessions may contain personal data, and as such, will be treated in compliance with the Data Protection Act 2018. We will ensure that:

• Recordings are made for a legitimate purpose and are limited to what is necessary.
• All personal data is handled securely and in accordance with relevant data protection regulations.
• Any data retention or disposal of recordings is done securely, and access is limited to authorised personnel only.

Responsibilities

Serenity For Girls Academy is responsible for the overall management of recording sessions, including storage, access, and disposal. All staff and volunteers involved in recording or managing recordings will receive appropriate training on data protection and safeguarding procedures.

Questions and contact information

If you would like to: access, correct, amend or delete any personal information we have about you, register a complaint, or simply want more information contact us at hello@serenityforgirls.co.uk

If you have a complaint about how your data is being used by us, you have the right to make a complaint to The Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.